2027 sponsorship & exhibitor opportunities
Be part of a different kind of EMS conference.
Hands-on education, live demonstrations, EMS innovation and meaningful industry engagement for providers nationwide. June 22–23, 2027 at Terminal B on Buffalo's Outer Harbor, with pre-conference on June 21 and post-conference on June 24.
Five core levels
Five ways to partner.
All five levels include exhibit space, an 8-foot table, two chairs and venue Wi-Fi. Electricity has no added charge.
Only one Presenting PartnerNo fixed quantity limits on other tiers
Presenting Partner
$25,000
Sole available package
Exclusive conference-wide "Presented by" recognition.
8 staff credentials
Mission Partner
$15,000
Exclusive naming of a major experience
Named sponsorship of one approved major experience, once the program is set.
6 staff credentials
Response Partner
$10,000
Major experience supporter (nonexclusive)
Shared recognition at an organizer-selected major experience.
4 staff credentials
Experience Partner
$5,000
Smaller activity supporter (nonexclusive)
Shared recognition at an organizer-selected activity or skills area.
3 staff credentials
Community Partner
$2,500
Community skills support (nonexclusive)
Shared recognition at a smaller activity or skills area; no private station promised.
2 staff credentials
Major and smaller activities are examples, not yet confirmed. All assignments depend on the final program.
Core package benefits
What each level includes.
Clear recognition and exhibit benefits, with no promise of a specific activity before program approval.
| Benefit | $25K | $15K | $10K | $5K | $2.5K |
|---|---|---|---|---|---|
| Conference-wide "Presented by" (one available) | Included | Not included | Not included | Not included | Not included |
| Exclusive major experience naming | Not included | Included | Not included | Not included | Not included |
| Major experience supporting recognition | Not included | Not included | Included | Not included | Not included |
| Smaller activity / skills recognition (shared) | Not included | Not included | Not included | Included | Included |
| Conference and applicable activity signage | Included | Included | Included | Included | Included |
| Event website logo and exhibitor listing | Included | Included | Included | Included | Included |
| Detailed sponsor webpage profile | Included | Included | Included | Included | Not included |
| Main-stage sponsor recognition | Included | Included | Included | Not included | Not included |
| Keynote acknowledgments | Included | Included | Not included | Not included | Not included |
| Exhibit space, table, chairs and Wi-Fi | Included | Included | Included | Included | Included |
| Social media acknowledgment (at least one) | Included | Included | Included | Included | Included |
| Post-event recap | Included | Included | Included | Included | Included |
| Future sponsor discussions | Included | Included | Included | Included | Included |
Only the Mission Partner receives exclusive naming rights to a confirmed conference activity. Presenting recognition is exclusive to one overall sponsor.
All other activity recognition may be shared among sponsors. The activity lineup, sponsor assignments and exhibit locations will be confirmed by Mercy Flight as planning progresses.
Illustrative education experiences
How the experience support works.
Programming is still being developed. These are examples of what could take place, not a final lineup or a menu sponsors must choose from. Mercy Flight will assign sponsors as activities are confirmed.
Major experiences
Mission $15,000 and Response $10,000
- Mission: exclusive naming of one approved major experience.
- Response: nonexclusive supporting recognition; multiple sponsors may share an activity.
- Typical activity size: about 30 × 30 to 60 × 60 ft (900–3,600 sq ft).
Smaller activities
Experience $5,000 and Community $2,500
- Both levels receive nonexclusive recognition at one or more approved smaller activities. Several sponsors may share one activity or skills area. No dedicated station is guaranteed.
- Illustrative activity sizes: Experience 20 × 20 to 30 × 30 ft; Community 10 × 10 to 20 × 20 ft.
Custom experiences are welcome
Have your own idea? Sponsors may suggest an experience, demonstration or skills station. Ideas are reviewed for fit with the final program and sponsorship level.
Examples and areas are illustrative, not commitments. Mercy Flight selects and approves activities, sponsors, naming rights and final footprints. Safety rules and venue capacity apply. Activity footprints do not automatically include exhibit space.
June 22 evening
The Shift Change Social.
A chance to connect outside the learning sites. The social will feature a cash bar and food available for individual purchase. Sponsorship does not include free meals or drinks.
Food and beverage service is pay-as-you-go; there are no food or bar sponsorships in this prospectus. Social sponsors support event visibility, music or shared spaces. All sponsorships depend on venue approval, vendor agreements and applicable compliance policies.
Additional opportunities
Practical visibility.
Individual sponsorships help support useful parts of the attendee experience. They can be booked on their own or added to a main package.
Outdoor Comfort & Hydration Package
$5,000Includes water refill station(s), a shaded seating area, sunscreen dispensers, and sponsor recognition at the sponsored amenities. Final placement and quantities are subject to approval.
What is included
A la carte sponsors receive recognition at the selected item. These opportunities do not include exhibit space or staff passes unless separately purchased.
Amenities, quantities, locations and sponsor signage are subject to final site planning and organizer approval.
Exhibits and registration
A place in the marketplace.
Full-day exhibits on both main conference days, June 22 and 23, 2027. Exhibit hours will follow the daily conference schedule. Exact opening and closing times will be published.
Standard exhibitor
2 staff passes
Premium exhibitor
4 staff passes
Vehicle display
One vehicle
Aircraft display
4 spots total
Included with every exhibit space
- One 8-foot table and two chairs
- Venue-provided Wi-Fi
- Outdoor exhibit footprint
- Two full conference exhibit days
Electrical service
No extra chargeElectrical service will be arranged without a separate fee. Final capacity, booth locations and power needs will be confirmed with exhibitors during site planning.
Optional exhibitor tents
+$100 / tentMercy Flight can provide an optional exhibitor tent for both June 22 and 23. The $100 charge is per tent for the two-day event. Tent sizes and placement will be confirmed with the site plan.
Setup, power and vehicle arrival instructions will follow with the final exhibitor guide. Aircraft displays are limited to four Upper LZ spots and require organizer approval, flight coordination, suitable weather and site safety clearance.
Event logistics
Plan with confidence.
Conference dates are set. Exhibit and education sessions run on the scheduled event days, with daily clock times to follow as programming is finalized.
Corporate sponsorship review
Available review materials include the prospectus, a tentative agenda, Mercy Flight W-9, and written package and payment terms. Dates and benefits are subject to the final agreement. Booth placement, electricity and tent rentals require advance confirmation.
Pre-conference education
Monday, June 21
Specialty learning sessions; times to be announced
Main conference education
Tuesday and Wednesday, June 22–23
Daily session times to follow
Exhibitor marketplace
Tuesday and Wednesday, June 22–23
Open both full conference days
Shift Change Social
Tuesday evening, June 22
Cash bar and cash food; time to follow
Post-conference education
Thursday, June 24
Specialty learning sessions; times to be announced
Exhibitor setup and teardown
To be confirmed
Access windows, loading directions and vehicle arrivals will be confirmed
Sponsorship selection & return
Ready to reserve?
Choose a main package or an individual opportunity. Submit the return form online, or fill in the PDF and email or mail it back. No payment is due with the form.
Christopher Ford
Flight Paramedic / Clinical Outreach Coordinator
[email protected]Mail: Mercy Flight, 100 Amherst Villa Rd, Buffalo, NY 14225-1432